By-Laws


BY-LAWS of the COLOR COUNTRY T-TRAK CLUB
(Adopted August 6, 2009)
NAME
The name of this organization shall be the Color Country T-Trak Club (hereinafter known as the Club).
MISSION and PURPOSE
The mission and purpose of this Club shall be to:
-Promote teamwork and fellowship among members to stimulate, foster, and encourage the art and craft of model railroading.
-Increase members’ knowledge and appreciation of the history, current events, and practices of model railroading.
-Promote model railroading as a hobby for both youth and adults in St. George and the surrounding area.
-To promote model railroading through the display of the club’s T-Trak and/or Bend Track modular layout at community and/or educational settings
OFFICERS and DUTIES
In the first four (4) years of the club, People can hold more than one position and the Executive Board will not be filled until there are 10 members in good standing in the club.
President
1.There shall be an elected President of the Club whose term shall be two years.
2.The President shall be responsible for all Club activities.
3.The President shall preside at all Club activities.
Vice President
1.There shall be an elected Vice President of the Club whose term shall be two years.
2.The Vice President shall assume the duties of the President in the absence of the President.
WebMaster
1.There shall be an elected WebMaster of the Club whose term shall be two years.
2.The WebMaster shall be responsible for maintaining all non-financial records of the Club as required.
3.The WebMaster shall communicate meeting minutes to members of the Club in a timely fashion via the club’s website.
4.The WebMaster shall assume the duties of the President in the absence of the President and Vice President.
Treasurer
1.There shall be an elected Treasurer of the Club whose term shall be two years.
2.The Treasurer shall be responsible for maintaining all financial records of the Club as required.
3.All major expenditures shall bear the signatures of the Treasurer and one additional Officer of the Executive Board.
4.The books and accounts shall be balanced as of the end of each calendar year and must be yielded at any time for an audit should the Executive Board so request.
5.The Treasurer shall assume the duties of the WebMaster in the absence of the WebMaster.
III. OFFICERS and DUTIES (continued)
Executive Board
1.There shall be an Executive Board comprised of the four elected Officers and three appointed Directors.
2.The Directors shall be appointed by the four elected Officers.
3.The Executive Board shall be responsible for handling all general business matters of the Club that do not require a vote.
4.The Executive Board shall research and present to the Club, with recommendations, all business matters requiring a vote.
COMMITTEES
There shall be a Nominating Committee duly appointed by the Executive Board to nominate candidates for the Election of Officers.
B.The President of the Club, with the approval of the Executive Board, may establish and appoint additional committees as necessary to perform other functions for the benefit of the Club.
ELECTIONS
Election of Officers shall take place at the last business meeting of the Club in odd-numbered years – newly elected Officers shall assume the duties of their office on the first day of the next calendar year.
C.A slate of candidates for the Election of Officers shall be presented by a duly appointed Nominating Committee at a regular meeting of the Club and sent to all members of the Club one month in advance of the vote by the membership.
D.All Officers of the Club must be members in good standing.
E.In the event of death, resignation, lapse of membership, permanent inability to perform duties, or unexcused absence from three consecutive Club meetings, the members of the Club may, by a simple majority vote, declare an office or position vacant, and shall appoint a successor at the earliest possible date for the unexpired portion of the term for that office or position.
F.All Officers shall turn over to their successors all Club property in their possession within thirty (30) days of vacating their office.
MEMBERSHIP
-All adults (over the age of 18) must be a member in good standing of the National Model Railroad Association (NMRA). All regularly attending youth (under 18, or student with Current Student ID ages 19-25) must have at least a student membership to the NMRA. This is for liability insurance purposes. If we have 100% NMRA Membership then we are covered by the NMRA policy.
-Any individual who shows an interest in and participates in Club activities may become a member upon payment of annual dues.
-Members to be in good standing must have produced at least two (2) modules in the last 12 months, for up to at least 8 modules (You will always be welcome to do more). First year members must complete at least two (2) modules in the first year of joining.
-There shall be no categories of membership within the Club other than Regular and Honorary.
-Annual dues for Regular Membership shall be assessed as voted upon by the membership of the Club.
VOTING RIGHTS
Members in good standing (dues paid) shall be eligible to vote on matters pertaining to the Club, including, but not limited to:
Major expenditures.
Election of Officers.
Amendments to the By-Laws
Dissolution of the Club.
A written ballot shall be allowed if a member of the Club will be unable to attend a meeting at which a vote is scheduled.
No proxy voting shall be allowed.
A quorum shall be considered as a majority of the membership of the Club.
MEETINGS and ACTIVITIES
A.Meetings of the Club shall be scheduled for a minimum of five times per year.
B.Activities shall be kept informal and designed to satisfy the model railroading interests of the members.
C.The club shall display for the public the T-Trak Modular layout at least two (2) times a year.
D.Meetings of the Executive Board shall be held as necessary to conduct the business of the Club.
E.The club shall hold at least one (1) class per year for the public to build T-Trak Modules.
PARLIAMENTARY AUTHORITY
A.The rules contained in the public online edition of Robert’s Rules of Order (http://www.rulesonline.com/) shall govern the Club in all cases to which they are applicable and to which they are not inconsistent with these By-Laws and any special Rules of Order the Club may adopt.
AMENDMENTS to the BY-LAWS
These By-Laws can be amended by a two-thirds majority vote of the members of the Club.
Proposed Amendments to these By-Laws shall be presented at a regularly scheduled meeting of the Club and sent to all members of the Club one month in advance of the vote by the Club membership.
All votes to amend the By-Laws must be taken at a regularly scheduled meeting of the Club.
DISSOLUTION
The Club can be dissolved by a four-fifths majority vote of the members of the Club.
Proposed dissolution of the Club shall be presented at a regularly scheduled meeting of the Club and sent to all members of the Club one month in advance of the vote by the Club membership.
Any vote to dissolve the Club must be taken at a regularly scheduled meeting of the Club.
Any books or media (CD, DVD, video tape, etc.) owned by the Club shall be donated to the Washington County Library.
All other assets of the Club shall be sold and the proceeds distributed equally to current members of the Club in good standing.
Proposed by: Scott J
Seconded by: Bryan L
Voted for: James M, John L, Sherm S, Bryan L, Scott J